Crystal Reports In Winforms Windows Forms With Parameters

In this example i am explaining how to create Crystal Reports In Winforms Or Windows Forms Application With Parameters from user to filter report using C#.NET and VB.NET

For this i have created two tables in database named Employees and Projects and fetching data from both tables

I've grouped results by Department name using group expert in crystal reports and put a dropdown on the form to select project name to display related report.

Employee table schema

ID    int  
FirstName    varchar(50)
LastName    varchar(50)   
Department    varchar(50)   
ProjectID    numeric(18, 0)  
Expenses    money   


Projects table schema 

ProjectID    numeric(18, 0)   
ProjectName    varchar(50)  









Create a new project in VS and go to solution explorer and add new item > crystal report.
Select Blank report option from the wizard window

 

Now click on CrystalReports menu and select DataBase Expert 

Now in next window expand Create new connection section and OLEDB(ADO) and in next window select SQL Native Client

Enter you SQL Server name , username and password , select database name from the dropdown and click on ok

In next window expand to find your tables and add them in right pane

Click OK to finish

Now Right Click on Group Name Fields in Field Explorer and Select Group Expert.
In group expert box select the field on which you want data to be grouped.

 

  

Design your report by dragging the fields in section3 (Details) 

my design look like this  

In the form add a combobox and drag and drop CrystalReport Viewer from toobox. click on smart tag and choose the report we created earlier (CrystalReport1.rpt) 

Form look like this 

When we build and rum this report , it asks for Database login username and password , we need to provide database username and password in code behind.

 we need to write code in code behind to filter report based on user selected value or value provided by user 

C# code behind

//Code to populate dropdown
//Fill dropdown in form_Load event by calling 
//function written below
private void FillDropDown()
{
 SqlConnection con = new SqlConnection
       (ConfigurationManager.AppSettings["myConnection"]);
 SqlCommand cmd = new SqlCommand
("Select distinct ProjectID,ProjectName from Projects", con);
 con.Open();
 DataSet objDs = new DataSet();
 SqlDataAdapter dAdapter = new SqlDataAdapter();
 dAdapter.SelectCommand = cmd;
 dAdapter.Fill(objDs);
 cmbMonth.DataSource = objDs.Tables[0];
 cmbMonth.DisplayMember = "ProjectName";
 cmbMonth.ValueMember = "ProjectID";
 cmbMonth.SelectedIndex = 0;
}
private void cmbMonth_SelectedIndexChanged
              (object sender, EventArgs e)
{
      //Create object of report 
CrystalReport1 objReport = new CrystalReport1();

    //set database login information
objReport.SetDatabaseLogon
    ("amit", "password", @"AVDHESH\SQLEXPRESS", "TestDB");

//write formula to pass parameters to report 
crystalReportViewer1.SelectionFormula 
    ="{Projects.ProjectID} =" +cmbMonth.SelectedIndex;
crystalReportViewer1.ReportSource = objReport;
}
      

VB.NET code behind

Private Sub FillDropDown()
    Dim con As New SqlConnection
   (ConfigurationManager.AppSettings("myConnection"))

    Dim cmd As New SqlCommand
("Select distinct ProjectID,ProjectName from Projects", con)
    con.Open()
    Dim objDs As New DataSet()
    Dim dAdapter As New SqlDataAdapter()
    dAdapter.SelectCommand = cmd
    dAdapter.Fill(objDs)
    cmbMonth.DataSource = objDs.Tables(0)
    cmbMonth.DisplayMember = "ProjectName"
    cmbMonth.ValueMember = "ProjectID"
    cmbMonth.SelectedIndex = 0
End Sub

Private Sub cmbMonth_SelectedIndexChanged
(ByVal sender As Object, ByVal e As EventArgs)
    
    'Create object of report 
    Dim objReport As New CrystalReport1()
    
    'set database login information
    objReport.SetDatabaseLogon
("amit", "password", "AVDHESH\SQLEXPRESS", "TestDB")
    
    'write formula to pass parameters to report 
    crystalReportViewer1.SelectionFormula 
= "{Projects.ProjectID} =" & cmbMonth.SelectedIndex

    crystalReportViewer1.ReportSource = objReport
End Sub

Hope this helps

Download sample code



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